1. General Information and Scope
This Privacy Policy explains how the personal data of visitors who visit the www.regenecos.org website, fill out forms, subscribe to newsletters, or engage in any other interaction is collected, used, and protected.
As Regenecos Association, we respect your digital privacy and collect only the minimum amount of data necessary to serve our purpose.
2. Personal Data Collected
2.1 Automatically Collected Data
- IP address and browser type
- Pages visited and links clicked
- Date, time, and duration of access to the site
- Device and operating system information used
- Referrer information
2.2 Directly Transmitted Data
- Contact Form: First name, last name, email address, and message content.
- Newsletter Subscription: Email address and optional first and last name.
- Event Registration Forms: First name, last name, email address, organization, and any additional information.
- Membership Application (online): Member data covered by the KVKK Information Text.
3. Purposes of Data Use and Legal Basis
| Purpose | Legal Basis | Processed Data |
| Technical operation of the website | Legitimate Interest | IP, browser, access logs |
| Responses to contact forms | Pre-contractual / Legitimate Interest | Name, email, message |
| Newsletter and announcement delivery | Explicit Consent | Email, name |
| Event registration and management | Performance of the Contract | Name, email, organization |
| Analysis of site usage (anonymous) | Legitimate Interest | Anonymized data |
| Legal obligations | Legal Obligation | Required data |
4. Data Sharing
- Legal obligation: Responding to requests from authorized public institutions/organizations and courts.
- Technical service providers: Web hosting, email infrastructure, and analytics tools (access solely for service purposes, within the framework of a confidentiality agreement).
- International transfer: Some infrastructure tools' servers may be located abroad; actions are taken in accordance with Article 9 of the KVKK.
5. Storage Periods
- Newsletter subscription data: Removed upon cancellation of subscription
- Communication form data: Up to 1 year after a response is provided
- Technical log data: Deleted or anonymized within 6 months
6. Data Security
- Secure data transmission with SSL/TLS encryption (HTTPS)
- Server access control and firewall
- Regular security updates
- Restricting data access to authorized personnel only
7. Visitor Rights
- Find out whether your data is being processed
- Requesting information about your processed data
- Requesting correction of incomplete or incorrect data
- Request deletion within the legal framework
- Objecting to the processing and claiming compensation for damages
You may send your requests to [email protected] or to our association’s postal address. The response time is a maximum of thirty (30) days.
CHAPTER 2 — COOKIE POLICY
8. What is a Cookie?
Cookies are small text files stored on your device via your browser when you visit a website. Cookies are used for purposes such as ensuring the proper functioning of the site, remembering user preferences, and analyzing visit patterns.
At Regenecos, we use cookies transparently and solely to ensure the functionality of the site and improve the user experience.
9. Types of Cookies We Use
9.1 Essential (Technical) Cookies
It is essential for the basic functions of the site. It cannot be disabled; it can be used without consent.
| Cookie Name / Type | Purpose | Duration | Mandatory? |
| session_id | Session management and security | Session duration | Yes |
| CSRF token | Protection against CSRF attacks | Session duration | Yes |
| cookie consent | Remembering cookie preferences | 12 months | Yes |
9.2 Functional Cookies
It remembers personalization settings such as language preference. It can be disabled.
| Cookie Name / Type | Purpose | Duration | Mandatory? |
| language_preference | Remembering language preference | 12 months | No |
| ui_settings | Appearance preferences | 6 months | No |
9.3 Analytical Cookies
It is used to measure how visitors use the site and to improve its content. The collected data is anonymized; no individual identification is made. Your consent is required.
| Cookie Name / Type | Purpose | Duration | Mandatory? |
| _ga | Google Analytics — visitor counter | 2 years | No |
| _ga_* | Google Analytics — session tracking | 2 years | No |
| _gid | Google Analytics — daily visitor tracking | 24 hours | No |
Note: When using Google Analytics, data may be transferred to Google LLC servers (international transfer). These cookies are only enabled with your consent.
9.4 Marketing and Targeting Cookies
At this stage, third-party cookies are not used on the Regenecos website for marketing or retargeting purposes. Should cookie usage in this category be initiated in the future, this policy will be updated and visitors will be notified.
10. Managing Your Cookie Preferences
10.1 Cookie Consent Manager
When you first visit our website, you can accept or decline non-essential cookies via the cookie consent bar that appears at the bottom of the screen. You can change your preferences at any time by clicking the “Manage Cookie Preferences” link at the bottom of the page.
10.2 Browser Settings
- Google Chrome: Settings > Privacy and security > Cookies and other site data
- Mozilla Firefox: Settings > Privacy and Security > Cookies and Site Data
- Microsoft Edge: Settings > Cookies and site permissions
- Safari: Preferences > Privacy > Manage Cookies and Website Data
11. Third-Party Links
Our website may contain links to third-party sites. The privacy practices of these sites are not under Regenecos’s control and are not covered by this policy.
12. Policy Updates
This policy may be revised periodically. Significant changes will be announced on the website and the Last Updated date will be updated.
13. Communication
| KVKK Application | [email protected] |
| General Communication | [email protected] |
| Mailing Address | İsmet Kaptan Neighborhood, Hürriyet Boulevard No:4/1 Kavala Plaza K:3 D:38 Konak / Izmir |
| Web | www.regenecos.org |
